Attending a conference often involves careful travel planning to ensure a smooth and hassle-free experience. Planning helps attendees with essential travel details, including accommodation options, transportation, and local attractions to enhance their stay. Real-Time Updates & Notifications keep participants informed about schedule changes, venue updates, and important announcements, ensuring a seamless conference experience
Organizing travel and stay logistics for attendees, speakers, and VIPs is one of the most challenging parts of any academic event. With ConfSubmiHub’s Academic Event Travel Management System, your conference becomes smoother—from booking flights or trains to hotel accommodation and local transport coordination.
Our Academic Conference Travel Organizer tool simplifies the entire process. Attendees can submit their travel preferences, view approved hotel options, and request transportation—all from a single platform. Organizers can set travel budgets, approve itineraries, track expenses, and communicate updates instantly.
The built-in Conference Travel Accommodation Tool ensures quality stays by integrating hotel options with user ratings, proximity to venue, and pricing filters. Whether it’s arranging rooms for keynote speakers, sending out city-based travel suggestions, or coordinating group transport, everything is managed centrally. This not only saves time but also reduces misunderstandings and logistical nightmares.
With ConfSubmiHub, you gain full control over travel policies, attendee convenience, and budget compliance. The system sends automated reminders for booking deadlines, helps prevent double-bookings, and maintains transparency in costs—making your academic event travel & lodging coordination a breeze.
Ready to Get Started?
It’s a platform that helps conference organizers coordinate travel, lodging, and transport for all attendees—handling approvals, bookings, and itineraries efficiently.
No. Attendees can fill out travel preferences and accommodation needs via the platform. Organizers then review and approve, simplifying the process with minimal manual input.
Yes. As part of the organizer tools, you can define travel expense budgets for different types of participants and restrict options accordingly for hotel ratings, transport class, etc.
It offers hotel listings filtered by price, rating, distance from venue, and amenities. Plus, you can include attendee reviews to ensure comfort and quality.
Absolutely. You can include transport booking options (shuttles, cabs, etc.) linked to approved service providers and coordinate pick-ups based on flight/travel schedules.
The system enables submission of itineraries, hotel invoices, and travel receipts. Organizers can approve or reject expenses in line with policies, with real-time expense tracking.
Yes. The system supports different currencies, international hotel options, and travel policy settings suitable for attendees coming from abroad.