Powering Geotech Asia 2025 – An Effective Digital Experience for a Global Conference

Geotech Asia 2025 is the inaugural edition of a new regional conference series introduced by the International Society for Soil Mechanics and Geotechnical Engineering (ISSMGE). Hosted by the Indian Geotechnical Society (IGS) in collaboration with IIT Bombay, the event is set to take place in Goa, India, from October 7–10, 2025. With a theme centered on GeoVadis: The Future of Geotechnical Engineering, the conference aims to bring together global experts, researchers, and industry leaders.

Challenge
As a first-time event with international reach, Geotech Asia needed a robust, intuitive, and visually engaging website to:

• Promote the conference and its technical themes
• Manage abstract submissions and speaker profiles
• Handle registrations and accommodation logistics
• Showcase sponsors and exhibitors
• Provide real-time updates and downloadable resources

The organizers required a platform that could support scalability, multilingual access, and hybrid event features, all while maintaining a professional and user-friendly interface.

Solution
Using a flexible conference website builder, the Geotech Asia team launched geotechasia.org—a fully responsive, content-rich platform that serves as the digital platform for the conference.

Key features included:

• Provide an efficient Abstract and Full Paper Submission Portal with clear guidelines and deadlines
• Speaker and Agenda Pages with dynamic filtering by theme
• Sponsor Showcases with tiered visibility (Title, Diamond, Platinum, etc.)
• Travel & Accommodation Section with curated hotel links and discounts
• Registration Integration with early-bird pricing and category-based options
• Live Announcements and countdown timers to build momentum

Results

• Approx 1,200+ unique visitors within the first month of launch
• Over 300+ abstract and full paper submissions processed through the platform
• Increased sponsor engagement due to prominent digital visibility
• Positive feedback from users citing ease of navigation and clarity of information

Why It Worked
The success of the Geotech Asia 2025 website stemmed from a strategic blend of functionality and design. By prioritizing user experience, accessibility, and modular content blocks, the platform empowered organizers to manage content independently while delivering a polished, professional presence to a global audience.